Service Level Guidelines
|Description of Service:||Maintenance and housekeeping/custodial services|
|Emergency:||Call extension 72541|
|Service Availability:||College operating days, Monday to Friday|
|Service Hours:||College operating hours, typically from 8:00 am to 5:00 pm|
|How to Request:||Work order system|
|Acknowledgement Time:||Same day to seven business days, depending upon service|
|Average Response Time:||Same day to 14 business days, depending upon service. May be longer if parts are needed|
|User Feedback:||Please email Maintenance@Scrippscollege.edu|
The Facilities Department provides maintenance and housekeeping/custodial services. The maintenance area is responsible for daily maintenance operations and facility and equipment repairs. The housekeeping area is responsible for routine custodial operations for the College and serves all of our academic and administrative buildings and the residence halls.
For emergency services, please call extension 72541 to report the emergency immediately. Examples of an emergency service: toilet or sink overflow, safety or trip hazards such as water on floors.
The Facilities Department uses an online system called “Maintenance Connection” or “InSite”. The URL for this system is www.maintenanceconnection.com. This system works with the most current versions of the following browsers:
- Internet Explorer (for PCs only)
The first step for requesting service is to go to the online system to obtain login credentials. Click here for detailed instructions on how to request a Member ID and submit a work order request.
The Facilities staff is committed to providing excellent service. In an effort to respond to requests for service, they have identified the types of needs that are the most mission critical (Level A) and those for which repairs and service are not as time sensitive and can be scheduled (Level B). The lists below summarize service levels:
|A level – Mission Critical||B level – Less Time Sensitive|
|Blinds/windows (residence halls)||Blinds/windows (non residence halls)|
|Doors/locks (including lockouts)||Hang/install fixtures|
|Electrical||Moving service (furniture, etc.)|
|Plumbing||Delivery of items from mail room|
|Restroom paper supplies|
|Temperature (too hot or too cold)|
Here is what you can expect for response times to work order requests:
Hours of operation for the Facilities Department, including filling service requests, are aligned with College hours: Monday-Friday, 8 a.m. – 5 p.m. Exceptions are made for emergency and extenuating situations.
For service level A – a Facilities staff member will come onsite to review the request on the same day if the request is made before noon. If the request is made after noon, the review will occur the following day. However, some requests made after noon may even be addressed same day depending up the urgency.
For service level B – a Facilities staff member will come onsite to review the request within seven business days. Depending upon the schedule, the review may occur sooner than seven business days. Facilities staff members are responsible for determining when the work requested can be completed. Many requests may be completed the same day. However, requests which require special parts or supplies may take longer to complete. In addition, staff scheduling will be taken into consideration when scheduling the completion date. The department’s goal is to complete all requests within 14 business days.
If for any reason the Facilities staff cannot complete a service request within the designated time frames for each level, a staff member will contact you directly to explain the situation and work with you to establish another date for completion. We hope that the service levels assigned will address your needs. However, we understand that there will be exceptions based upon your unique situation. If such an exception is warranted, please use and submit the online request, but feel free to also contact the Facilities Department at Maintenance@scrippscollege.edu or extension 72541 to explain the reason for the exception.