Management Policy for Residential Rentals

Policy Number: 100.004.03
Effective Date: June 1996
Revised: September 2008
Revised: January 2014

Purpose

  1. To provide rent-free or subsidized housing for designated administrators whose positions with the College require them to assume certain entertainment duties on behalf of the College and/or to live on or near campus. These properties shall be referred to as Administrative Residential Properties.
  2. To provide temporary reasonably priced rental housing for faculty members who are new to the area. These properties are referred to as Faculty Rentals and are filled on a first come, first serve basis. The term of occupancy is normally three years, subject to an extension by the Dean of Faculty.
  3. To provide for future campus expansion and to maximize current investment income, these properties shall be referred to as Market Rentals and are filled on a first come, first serve basis. Leases are on a month-to-month basis.

Accountability

In order to protect the existing landscape investments, the properties will have landscape maintenance and water provided by the College and included in the monthly rent.

During times of vacancy, the Office of Real Estate and Housing Services performs an assessment of the general condition of the property. A list of suggested items is forwarded to the Maintenance Office for implementation in consultation with the VP of Business Affairs. The Office of Real Estate and Housing Services also performs a review of the rental market as apartments are vacated and on an annual basis, to determine if an adjustment is needed to the monthly amount charged for rent.

Administrative Residential Properties

  • Tenant approval and placement shall be designated by the President’s Office in consultation with the VP for Business Affairs.
  • Rental agreements shall be approved by the President.
  • Rents shall be established by the VP for Business Affairs in consultation with the President.
  • Rent shall be paid by automatic payroll deduction.

Faculty Rentals

  • Faculty tenants shall be referred by the Dean of Faculty’s Office to the Office of Real Estate and Housing Services, who will provide information for and tours of the units available. Vacant Faculty Rentals are to be used as Market Rentals.
  • Rental agreements shall be handled through the Office of Real Estate and Housing Services and shall utilize the standard Rental Agreement. However, this benefit will be viewed as a temporary aid in seeking more permanent housing and shall not be available to a faculty member for more than three years. At the Dean of Faculty’s discretion this term may be extended, not to exceed five years in total.
  • Rents shall be established by the VP for Business Affairs in consultation with the Dean of Faculty and with recommendations from the Office of Real Estate and Housing Services.
  • As stated in the Faculty Handbook, Section 3.3, Page 8, the annual increase in rent for College owned housing will be at or lower than the College’s salary pool increase.
  • Rent shall be paid by automatic payroll deduction.

Market Rentals

  • Priority for Market Tenants shall be as follows:
    1. Scripps faculty
    2. Scripps staff
    3. Faculty and staff from other Claremont Colleges
    4. Mature students of the Claremont Colleges
    5. Others not associated with the Claremont Colleges
  • Rental agreements shall be handled through the Office of Real Estate and Housing Services and shall utilize a standard Rental Agreement.
  • The VP for Business Affairs together with the Office of Real Estate and Housing Services shall establish rents based on current market trends and comparable rents in the area.
  • Rents shall be collected through the Office of Real Estate and Housing Services unless otherwise specified by the VP for Business Affairs. All employees of the undergraduate Claremont Colleges must pay rent through payroll deduction.