Granting Instructor Permission to Enroll in a Course
Note: You may download these instructions as a PDF.
- From the Scripps Portal Student tab, students may use either Course Search or Add/Drop Courses to search for classes.
- A student may seek instructor permission to register if a course is closed or he/she does not meet the registration criteria (i.e. instructor permission required, seniors only, etc.)
- From the Course Details page, a student clicks on the Request a PERMission to enroll authorization link to send an email to the instructor requesting permission to add the course (as shown above).
- The instructor receives an email from the student. The email provides a link to open the instructor’s portal account.
Sample Email Instructor Reviews
From: <firstname.lastname@example.org> To: <email@example.com> Date: 8/21/2014 3:23 PM Subject: A student has requested permission to enroll in your restricted and/or closed course TEST001 SC - Sec 01 Scripps College PERMission to Enroll Request A student has requested permission to enroll in your restricted and/or closed course: This email is generated by the system. Please do not reply. Student Name:Student, Spurious A. Student ID: 20173598 Student Email:firstname.lastname@example.org Advisor: Hogencamp, Kelly Major(s): Undeclared Planned Graduation: SP 1900 Request Date: Thu Aug 21 15:23:23 2014 Course Sec Title Instructor Sess Yr TEST001 SC 01 Test Course at Scripps Faculty, Phoney F. FA 2014 Student Comments: I would like to join your class TEST001 SC to meet a GE requirement. Thank you for your consideration! To view and process the request, please click here. Alternatively, you can log in at https://mycampus.scrippscollege.edu and access the PERMission to Enroll Requests page on the Instructor tab. Because this is a system-generated message you cannot reply to this email. If you have any questions, please contact the Registrar's Office at email@example.com.
- Log into the Portal.
- Select the term for which registration activities are open (click Go).
- Click Faculty PERM to Process PERM Requests. This display includes a list of courses for which permission has been requested.
Several options are available to process PERMS:
- Email the student requesting more information.
- Allow student to register even if the section is closed (all restrictions are cleared).
- Allow student to register only if the section is open.
- Deny request. The envelope icon allows you to email the student if you want to provide any info/context to the denied request.
After you have approved or denied the request, you must submit or cancel the action.
Below is what the student sees on the student portal. A system-generated email is sent to the student. The student must then add the course – he/she is not enrolled automatically.
- Click on Faculty PERM to review permissions you have granted as well as those still pending.
- Select a course from the list and click on “Process PERM Requests. (This screen will appear.)
- Choose either Unprocessed or Processed PERMS. Below is an example of a Processed PERM.
- To see all PERMS, select View ALL PERMS regardless of course. Again, you need to choose between “Unprocessed” and “Processed PERMS.” (The next page is an example of the “View ALL PERMS regardless of course” screen.)
- Students might request permission to enroll for another section of a course in which they are already enrolled and for which you are not the instructor.
- Students must use special forms for some enrollments: Senior Thesis, Independent Study, Independent Internship.
- If a course is closed, instructors may choose to respond to students by email requesting that they come to the first class meeting to determine if space is available.
View all your PERMS from the Faculty Course Authorization page. You may email selected students or email all students.