Budget Office

The Budget Office provides staff support for the Scripps College Board of Trustees Finance Committee and the on-campus President’s Budget Advisory Committee. The office prepares and maintains the College’s annual operating budget, capital budget and long-range plan to ensure long-term financial health of the College. Staff monitors the current operating budget to actual in order to better inform future budgets and performs financial and accounting analysis. The Office is a liaison to Financial Services and provides budget and accounting information to departments and programs.

Meet the Budget Office Staff

Andre Ibanez
Budget Manager

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Perla Dorantes
Budget Office Assistant

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Paul Kalush
Senior Accountant

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Alan Martinez
Investment Coordinator

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Frequently Asked Questions

Q: How do I pay invoices, complete a request for check (RFC), set up a new vendor, obtain a purchase requisition, travel report, payroll forms (including special payment authorization (SPA)), foreign status forms, etc.
A: Please go to Claremont University Consortium website:
Hold your mouse over Faculty and Staff. Under Business Issues click on one of the links to direct you to the forms available for myriad of financial services.

Q: How are Scripps’ general ledger account numbers structured?
A: 14 digits
Positions 1-3 = Fund Group (ex. 310 Scripps General Operating Budget)
Positions 4-10 = Unit (department or program ex. 3194000 Treasurer’s Office)
Positions 11-14 = Object Code (ex. Supplies is 6000)

Q: How do I fix a transaction that was charged to the incorrect account?
A: To transfer a transaction to a different account a journal voucher must be prepared. Please contact Paula Shah pshah@Scrippscollege.edu, or visit the Claremont University Consortium website to locate the form (as described above).

Q: How do I request an increase in my department’s operating budget or request a capital expenditure?
A: Budget requests for the next fiscal year are made during fall semester. The new budget cycle is announced in October. Budget request forms are available here.

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