Life-Cycle and End of Life-Cycle Replacement Policy

The Scripps College strategic plan outlines institution goals for the use of technology on campus to support instruction, research and creative activity, student learning and access to information resources, administrative functions and the network infrastructure. The guidelines for life-cycle policy will be used as a benchmark to establish the Scripps College IT Financial Plan in support of the IT Strategic Plan objective. The useful life expectencies below are given to provide a means of estimating replacement needs. Technical decisions to upgrade or replace or extend the life will continue to be made based on industry trends, software development cycles and the cost of each option as we approach a decision point.

Desktop Hardware

3-4 years

This category encompasses all PC and MAC desktop and laptop systems and includes the CPU and monitor as a single combined unit. In addition PC servers and our Alpha’s running NT also fall under this life cycle range. The industry standard now projects a 3 year useful life for PCs.

Network Hardware and Desktop Peripherals

5-7 years

These two categories are distinctly different in function but are grouped together here based on a similar expected life cycle. Network hardware includes repeaters, routers, switches and other communication devices that are used to connect desktop systems to the network. Desktop peripherals include: printers, scanners and other media equipment such as DVDs.

Cable Plant and Physical Infrastructure

10-15 years

The copper and fiber optic wires that connect our data stations to together and comprise our campus network infrastructure are the components identified in this last category.

End of Life-Cycle Replacement Policy

Once the College identifies a life-cycle policy the question of what to do with all of the old equipment must be addressed. We know from our history that the cost both in terms of component upgrades and staff support for older machines is higher than the value of keeping old technology on campus. In fact one of the objectives identified in the Strategic Plan for IT helps us to define our disposition strategy.”Ensure that the minimum number of platform operating systems and software packages necessary to support the students, faculty and staff are maintained on campus in order to eliminate necessary redundancy and the higher costs associated with complex environments.”

“Only those desktop systems that are able to run the current operating system and software suite supported by the College will be eligible for deployment on campus. In addition any system that meets this requirement and is placed in an office will do so with the understanding that no maintenance budget will be allocated to it for repairs should the system fail for any reason. Furthermore the College will not invest funds to upgrade systems that do not meet the base criteria for deployment on campus. Instead, the College will make available for purchase to College employees (with the understanding that the College will provide no support), identify third party vendors who will purchase the equipment and/or charitable organizations for possible donations.”

Approved by the Scripps College Computing Policy Committee (CPU) on November 5, 1997.